FERPA

‌What are and are not education records?

• Records: handwriting, print, computer, videotape, audiotape, film, microfilm, 机构的缩微胶片或电子邮件，包含与学生直接相关的信息，并由代理机构或机构或代表其行事的一方维护.
• Educational Records include, but are not limited to:
  • Academic
  • Housing
  • Financial Aid
  • Student Account
  • Disciplinary Files (that are not law enforcement records)

Education records do not include

• 除临时代工外，由创客独自管有的纪录/笔记不得向任何其他人查阅或透露
• Medical and Counseling records
• Employment records when employment is not contingent on being a student, provided the record is used only in relation to the individual's employment
• Records created and maintained by a law enforcement unit used only for that purpose, is revealed only to law enforcement agencies of the same jurisdiction, and the enforcement unit does not have access to education records
• Information on a person that was obtained when no longer a student (i.e., alumni records) and does not relate to the person as a student

‌What is directory or public information?

". . . 学生的教育记录中包含的信息，如果被披露一般不会被认为是有害的或侵犯隐私的." (1988 Final Regulations)

Directory Information can NEVER include:

• Social security number or student identification number
• Race
• Ethnicity
• Nationality
• Gender

See Concordia University Directory Information for those items that can be released. Before releasing any information, check with the Office of the Registrar for those with directory holds. 

Can directory information be released to anyone who requests it?

• NO - If the student has requested that directory information be withheld, no information can be released outside of CUI except as provided by law, OR to anyone within CUI who does NOT have a need to know.
• YES - If the student has NOT requested that directory information be withheld.

‌What is directory information at Concordia University Irvine?

Concordia University Irvine considers the following to be Directory Information:

• Student's full name
• Local Address
• Email Address
• Permanent Address
• Telephone listings: Local & Permanent
• Date and place of birth
• Major field of study
• Degrees and awards received
• Dates of attendance
• Most recent previous school attended
• Classification, including status (Full-time, Part-time, etc.)
• Participation in officially recognized activities and sports
• Weight and height of members of athletic teams

请注意，课程表不是公开的目录信息，除非法律规定，否则不能发布给康考迪亚大学没有“需要知道”的任何人或大学以外的任何人.

‌What are parental rights under FERPA?

• FERPA赋予父母关于子女教育记录的某些权利.
• 权利在学生年满18岁或就读任何中学以上的学校时转移给学生.

‌When may a parent access a student's educational records?

• 康考迪亚大学不要求家长纳税表格，因此不会向家长发布非目录信息. Please have your son or daughter request the information you seek.

‌How can a parent access student information for their student?

• Parent can have access only if the student is willing to release information.
• Student must complete a FERPA release form. 请到格林大厅北一层的办公室直接与注册主任办公室联系.

‌How can a student withhold directory information?

How can a student request that their information be withheld?

• 学生必须要求在常规学期的人口普查日或之前保留信息, the 2nd class day of the January mini-mester, or prior to the beginning of the summer terms by completing a Request to Prevent Disclosure of Directory Information form to prevent release of directory information.
• A directory hold will be put on the academic record whenever the student requests it during the semester; however, 在上述日期之后，但在注册处收到表格之前发布的任何信息，我们概不负责.
• 目录保持有效，直到学生以书面形式请求将其删除.

在横幅的所有屏幕应显示“机密”，如果一个目录持有已放置.

‌What documents does a student not have a right to see?

• Financial information submitted by parents
• Confidential letters and recommendations placed in student's file before 1/1/75
• Confidential letters, etc., associated with admissions, employment, 学生放弃被检查和审查的权利的工作安排或荣誉
• 包含其他学生信息的教育记录，如成绩、考试成绩等.

‌What information can we release without student consent?

The law allows disclosure without consent to:

• School employees who have a legitimate educational interest
• Other schools, upon request, in which a student is seeking or intending to enroll
• Accrediting organizations
• Organizations doing certain studies for or on behalf of the University
• 适当的各方与财政援助，以确定学生的资格, amount or conditions of financial aid, or to enforce the terms and conditions of aid
• 当学生超过18岁仍是受抚养人时的父母(见父母权利下的其他信息)
• Certain government officials of the U. S. Department of Education, the Comptroller General, and state and local educational authorities, in connection with an audit, authorized representatives of the U. S. 司法部长负责执法或州或联邦支持的教育项目
• Individuals who have obtained a judicial order or subpoena
• 需要了解对学生采取纪律处分的学校官员
• 在发生健康和安全紧急情况时需要知道的适当方，以保护学生和/或其他人的健康和安全
• 州和地方当局，在少年司法系统内，根据具体的州法律
• 在就该罪行进行纪律程序后的暴力罪行的据称受害者
• Parent or legal guardian of a student under the age of 21, information regarding any violation of university policy or state, federal or local law, governing the use or possession of alcohol or a controlled substance
• 如果学生没有要求保留他或她的信息，则要求提供学生的目录信息

‌What are 2 basic steps to comply with the law?

1. Notify current students annually in writing of their rights under FERPA.

• Right to seek amendment or correction of educational records
• 对教育档案中信息的公开有一定控制权的权利，除非法律允许公开
• Right to file complaints with the Family Policy Compliance Office, United States Department of Education, within 180 days of alleged violation
• 由于CUI有向学校官员披露个人身份信息的政策:
  • The criteria for determining school officials
  • A description of what constitutes legitimate educational interest

学生权利每年都在“公共信息政策和家庭教育权利和隐私法”的目录中公布."

2. Grant access by students or parents, if applicable, to education records.

• 在校生和原在校生有权按照既定程序查阅和审查自己的学习记录.
• Within a maximum of 45 days after written request is received.
• 院校或代理机构不需要提供教育记录的副本，除非不这样做将拒绝访问.
• Records cannot be destroyed if request is pending.
• Fee can be charged unless cost prohibits access.
• 学生和以前的学生有权审查要求披露其个人身份信息的记录.
• 学校需要保存申请记录，并向学生提供.

‌What are institutional policy and notification requirements?

截至1996年12月31日，一个机构不再需要有书面的机构政策.

The benefit of having a policy is that we have guidelines to follow.

• CUI has a written policy in the CUI UNIVERSITY HANDBOOK, Policy No. 481.2
• CUI在秋季和春季注册期间通知学生他们在FERPA下的权利, and in the CUI catalog

‌What can happen if we fail to follow the law?

• Lawsuit
• Loss of federal funding
• Conviction of a misdemeanor under the Public Information Act
• 在县监狱监禁不超过6个月或罚款不超过1000美元或两者兼而有之
• Dismissal/loss of employment

‌What if I have a question on what can or cannot be released under FERPA?

Remember . . .When in doubt, don't give it out!

• 您不得使用其他用户帐户登录或与任何人共享您的MyRecords帐户信息.
• Instructors! Only you as the instructor of record may access your class information. At no time may a work study, 助理或其他任何与课程无关的人都可以通过MyRecords访问学生数据.
  • Instructional Aid be may added to your Blackboard as a grading assistant; however, at no time should you share your ID and PIN for MyRecords.
• 如果您对可以发布或不可以发布的内容有任何疑问，请致电注册办公室(x3081).

 

For more information on FERPA, visit the website of the Family Policy Compliance Office